Home Delivery or Click & Collect Choose your option, fully complying with government distancing guidelines
Order 100% From Your Home Simply reserve, buy outright or apply for finance
Fully Refundable Deposit If the vehicle you reserve with us isn’t for you, we will fully refund you your deposit


Closing Date 04/05/2021
Working Hours Monday to Friday
Location Eastcote Head Office
Salary Dependant on Experience

Experienced Vehicle Sales Administrator
WLMG are a multi franchise dealer group that has been established for over 20 years representing Kia, MG, Nissan, Fiat, Abarth, Suzuki, Jeep, and Alfa Romeo, from our five current locations in Marylebone, High Wycombe, Reading, Eastcote, and Ruislip.

Due to business expansion, we have an exciting opportunity for a Experienced Vehicle Administrator to join our growing team.

The main responsibilities include:

· Entering all CA orders onto Pinnacle

· Bring new and used vehicles into stock, scan all used car purchase paperwork to stock cards (new cars are done by accounts at point of invoice)

· Ensuring MID is updated and accurate at all times

· Monitor delivery dates of vehicles

· Invoicing of new, used and trade vehicles

· Splitting and auditing deal files, bringing any discrepancies to the attention of the accounts department

· Keeping an up-to-date registration list

· Liaising with colleagues to resolve any problems i.e. stock take issues, customer queries, debtor and creditor issues

· To complete dealer transfers with external companies, this includes requesting and accepting transfers on the relevant manufacturer system

· Opening internal post

· Complete audits as requested by the Accountant – vehicle stock audits and parts stock audits

· Complete all training as requested by manufacturers, a training provider (college) and a senior accounts employee

· Month end: Adopt a flexible attitude to completing all month end duties to ensure the Accountant can complete month end, this includes all taxing and invoicing

  • Additional responsibilities as and when required in accordance with needs of business
  • It is essential that you have motor trade experience and experience of the Pinewood system would be advantageous
  • Working knowledge of Advanced MS Excel is essential
  • Ability to work well under pressure, schedule work appropriately and show initiative to improve procedures where appropriate

Salary – D.O.E + benefits

45 hours per week, Monday-Friday

Job Types: Full-time, Permanent


  • Monday to Friday


  • Pinewood Pinnacle: 1 year (preferred)
  • Dealership Vehicle Administrator: 2 years (preferred)

Work remotely:

  • No

Job Types: Full-time, Permanent

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